Updated May 3, 2012
Will the Loop Campus remain closed even though the G-8 summit has been moved to Camp David?
Yes. DePaul will continue to assess the situation, but the university currently has not changed its decision to close the Loop Campus from Friday, May 18 through Monday, May 21.
How long will the Loop Campus be closed?
DePaul will close the Loop Campus from Friday, May 18 through Monday, May 21. No regular classes will meet in the Loop at that time. Office and classroom access will be restricted. Some essential staff, as identified by academic or administrative officers, will be expected to work on the Loop Campus. Classes and regular business will resume on Tuesday, May 22.
Will the Lincoln Park, O’Hare and suburban campuses remain open?
Yes. It will be business as usual those four days on those campuses. For example, students who need to visit DePaul Central can do so at the Lincoln Park Campus.
Why is DePaul taking these steps?
The NATO summit is an extraordinary event for Chicago that will attract thousands of extra visitors to downtown. The university is taking these measures as a precaution against potential logistical issues that may arise and to lessen traffic stress that might occur during the summit period.
Will there be access to the Loop Library?
No. The entire Loop Campus will be closed. There will be no access to the library, classrooms, offices or restrooms.
Will businesses in the DePaul Center, including the bookstore, be open May 18 through 21?
Barnes & Noble will be closed for business. Other retail tenants may be open or closed. Please call ahead if you will be visiting a business in a DePaul-owned building in the Loop from May 18-21.
Is DePaul taking precautionary measures on the days prior to the official start of the summits?
DePaul will continuously monitor the situation and will modify the university’s response as local and federal officials share more updates. Employees and students will be notified in the event of a change in plans.
How will the university communicate information in the event of an emergency?
DePaul uses DPU Alert to communicate urgent information to its community. Students, faculty and staff are encouraged to update their DPU Alert contact information. You can check or change your DPU Alert contact information through Campus Connection under the Demographic Portfolio tab.
What if students feel uncomfortable attending classes in the Loop on days other than May 18 through 21?
Unless the university has canceled classes, students will be expected to be in attendance. DePaul will continuously monitor the situation and will modify the university’s response as local and federal officials share more updates. Employees and students will be notified via email communications from the university in the event of a change in plans.
How will students know what alternate accommodations, if any, are being made for Loop classes?
Faculty will share their plans with students as soon as they make any alternate accommodations. The information may be included on spring quarter syllabi.
Is DePaul discouraging students from participating in the protests being planned around the summits?
No. Some students may be considering participation in activities that will occur during the summit. DePaul respects the rights and freedoms of individuals, including the freedoms of opinion and expression as well as peaceful assembly and the voicing of dissent. For students choosing to participate, we urge you to exercise care and caution. Students are encouraged to review the Student Code of Responsibility: Demonstrations Policy.
Will students who live in the University Center of Chicago still have access to the building?
Who determines which employees are essential? How will essential staff be determined?
Managers will review normal working processes and procedures within their work units. Only those processes and procedures that cannot be delayed or postponed from May 18 through May 21 will be considered essential and employees necessary to support these processes will be required to report to work. Each academic or administrative officer will make this determination. Whether the essential work is to be performed remotely, at home or from another DePaul campus will be determined and communicated to essential staff by management closer to May 18. Loop employees who are instructed to stay at home should not come to work.
Human Resources (HR) will determine and communicate critical HR services closer to May 18. At this time, employees who anticipate an HR business need are encouraged to plan a meeting with an HR representative or a visit to HR’s Loop Office for either before May 18 or after May 21.
Will employees still be paid even though they are not working? How should full-time, part-time and student employees fill out their timesheets?
For essential staff: If an employee is deemed to be essential during this timeframe, timesheets will be filled out in the same manner as a regular work week. Exempt employees do not record hours for time worked. Non-exempt employee will record all hours worked.
For non-essential staff:
- Employees will be paid for their normally scheduled work hours during the closure. Part-time employees, full-time non-exempt employees and student employees will use the time code ECH, the code used for an official early close at the university. If a vacation day or floating holiday is planned during this period, the hours will not be recorded against their accrued paid time off for vacation or floating holidays.
- Full-time exempt employees will not be required to record any time associated with the university closure because full-time exempt employees only record time taken for vacation and floating holidays. If a vacation day or floating holiday is planned during this period of time, the employee should not record against their accrued paid time off for vacation or floating holiday.
- All time entry for students and non-exempt employees can be completed between May 22 and May 25 (payable on June 1, 2012).
Will essential staff work a regular seven-hour day from May 18 through May 21, or will the work day schedule be longer or shorter?
Schedules and daily hours for essential work will be determined and communicated to essential staff by management closer to May 18.
DePaul will continuously monitor the situation in advance of the summits and through the duration of the summit. The university’s response and essential work schedules will be modified as local and federal officials share more updates.
Employees will be notified of schedules and any change in schedules either directly by their manager or by email communications from the university.
What if Loop employees already have a planned vacation or have planned to use a floating holiday on any of the closure days? Do the employees still need to enter time as vacation or floating holiday?
Loop employees will not be required to use vacation or floating holidays for the days the university is closed due to the NATO summit. Non-exempt staff will enter time using the Early Close (ECH) time code for regularly scheduled hours during the university closure. Exempt staff will not be required to enter scheduled vacation time or floating holiday during the university closure.
Will Loop employees have to use vacation time for the dates the university is closed?
No. Essential Loop faculty and staff will be required to work. Whether the essential work is to be performed remotely, at home or from another DePaul campus will be determined and communicated to essential staff by management closer to May 18. Scheduling will be determined by each manager.
Non-essential Loop faculty and staff will not be required to work and will be paid for all scheduled work hours from May 18 through May 21.
If students, faculty or staff have to travel through the Loop to get to their jobs or classes at the Lincoln Park Campus, what safety precautions are in place for them and others like them?
DePaul will continuously monitor the situation and will inform university students, faculty and staff as the local and federal officials share more updates. People should be flexible and alert during this unprecedented time. Commuters to the Lincoln Park Campus should consult the CTA and Metra websites for public transportation delays and alerts.
Who should faculty, staff or students contact to volunteer for the NATO summit?
Faculty, staff and students interested in serving as a volunteer for the Chicago NATO Host Committee should contact Volunteer Manager Lori Igleski, igleski@chicagoNATO.org, before April 15. You will need to include your name, phone number and email address to be considered for a volunteer position.
The committee has a number of volunteer opportunities in the weeks leading up to and during the global summit in Chicago on May 20 and 21, which is an opportunity to showcase the city to an international audience. The committee is looking for people with foreign language skills (conversational and expert), prior event and/or volunteer experience and those who are flexible, resourceful and responsible.
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